11 recruitment tools to find the best candidates

There are many recruitment tools that can make your hiring process easier. Nowadays, recruiters face many challenges: the 89% say they have difficulty finding candidates with the right competencies, and 70% of job seekers say they don't complete an application if it takes longer than 15 minutes to complete it. 👎

If you face the same challenges then you're in luck. We've created a guide to show you the different types of recruitment tools that exist, as well as recommendations for each of them.

What Makes a Recruiting Tool Good?

Most recruitment tools come with a number of features for completing different tasks. Remember that the central issue is to facilitate your work and that of your team.

Uses and implements artificial intelligence

Artificial intelligence (AI) is one of the best ways to reduce day-to-day recruitment work. AI tools offer options to automate, helping you identify candidates that match the criteria you define or highlight people with certain skills that you have selected to review.

There are even some AI tools that can configure the parameters for you, eliminating manual processes such as validating work experience, skills, etc., that consume recruiters time.

One issue to keep in mind is that, while useful, AI can also eliminate qualified candidates with non-traditional educational backgrounds or other unique characteristics that could make them valuable candidates. When using AI tools, you can partner with your vendor to review settings as needed or on a daily basis if you prefer. This way, you know that you receive an optimal response from your evaluation tools.

Save time for your recruitment team by optimizing processes

Recruiting tools should coordinate your processes on a large scale. This can be understood in different ways depending on how your team's work dynamics are.

To choose the right tool for your particular needs, you must evaluate your work dynamics to know what can be automated, Set objectives that the tool should meet and then find tools designed to meet those objectives.

Secure your recruitment data and information

No matter what application or platform you choose to use, security is critical. Recruiting agencies and HR departments are common targets because they collect a lot of information about potential candidates and new employees, such as names, addresses, birthdays, social security numbers, and more.

Therefore, the best recruitment tools give your team peace of mind because they invest in up-to-date security methods. Look for tools that provide industry certifications and reports, customized permissions for users, industry-leading cloud protection, and more.

For example, at Emi we work on our IT security and compliance for get our Type II SOC 2 report. Independently validate that your information is secure on our platform and available only to authorized users. Learn more about our information protection.

Connect companies with the right candidates

There is an interesting fact: mMore than 98% of Fortune 500 companies they have recruitment software. Recruiting software is definitely the way to go, and its primary goal should be to help your company connect with the right candidates.

As with optimizing your work, there are different ways to meet this objective. In this case, it's also important to evaluate your specific needs. Identify the processes or metrics that have proven to find the best candidates for you and choose recruitment tools that can help in those areas.

11 Great Recruiting Tools

Are you ready to choose a recruitment platform or HR software that can help you with your work? There are hundreds of options and we can help you choose which one is best for you.

1) Operational recruitment tools (such as Emi)

Operational role recruitment tools are a type of platform specially designed to find the best talent for your operational vacancies. This includes restaurant, retail and other workers who work in essential service industries that empower our lifestyles. These tools should make it easier for job seekers to apply and provide your company with everything needed to make attractive job descriptions and then publish them where candidates can find them.

Emi is a fantastic example of an operational role recruitment tool with several features to work with. Our platform allows you to find candidates where they already are and to be able to carry out the application process via SMS or integrate with messaging applications (platforms, applications with two different meanings in the same sentence) such as WhatsApp or Facebook Messenger. All of this is accompanied by AI-powered filtering and automated tools that help you schedule interviews and solve repetitive recruitment tasks, data analysis and more. 🙌

To do a test with us, you can request a demo here.

Advantages

• Easy to search for new employees, both specialized and working in operational roles
• Offers tools and analysis to improve hiring decisions
• Make vacancies attractive with personalized branding

2) Pre-selection evaluation tools

Do the people in your candidate pool have the right skills for the job? The pre-selection evaluation tools will tell you this. These applications allow you to filter candidates for certain skills and even design candidate evaluation tests so that you can score specific skills. This way of evaluating candidates in the pre-selection process is a good way to reduce the list of potential candidates to the best in your group. This allows you to save time on interviews and hire faster.

Tools to consider

• Criteria Corp for skills, aptitudes and personality assessments
• eSkill for a wide variety of evaluations than for most industries and roles
• HackerRank for programming, programming analysis and other technical evaluations

Advantages

• Reduce hiring time by means of pre-filtering
• Create personalized assessments to search for precise skills
• Provides clear results by demonstrating competencies

Disadvantages

• It usually targets narrow niches
• They don't always offer integrations with HR platforms or recruitment software
• Some have too many evaluations and options

3) Artificial intelligence chatbots

Artificial intelligence (AI) chatbots are everywhere. You've probably seen them on websites and they're also great tools for recruiters. Use a chatbot to ask candidates questions before they begin their application process. This will help prepare them to apply.

Chatbots also offer an interactive feature for candidates to ask questions and receive answers. That way, you'll spend less time with the task of answering them yourself.

What is our preferred tool with an AI chatbot? It may be a little biased but it's definitely Emi. Our recruitment chatbot tool offers an extremely pleasant experience for the candidate.

Candidates can easily communicate, ask questions or submit their application through our chat from their mobile devices, all while Emi answers and guides applicants during the application process. This is important when the 37% workers paid per hour They say that speed of hiring is the most important factor when it comes to deciding where to work, even more than pay.

Meanwhile, candidate information can be automatically saved in the candidate tracking system (ATS).

Advantages

• Accelerate the recruitment process with AI and application FAQs
• Pre-filter candidates with specific questions in search of skills
• Convey company culture and the employer brand through personalized chatbot messages

4) Video calling tools

Distributed teams and remote work are quite popular today. For many roles, there's no need to limit attracting talent to your time zone or geographic area. Therefore, video calling software is considered to be one of the best recruitment tools. You'll need it to schedule interviews, meetings, and more.

Tools to Consider

• Zoom it's a simple option that most candidates are aware of
• Google Meet It makes it easy to coordinate availability with Google Calendar and schedule interviews on the spot
• Microsoft Teams It is a useful video tool for evaluating candidates either in a 1:1 or group interview

Advantages

• Helps schedule interviews when distance or other circumstances get in the way
• Provides a quick and effective way to meet potential candidates compared to face-to-face interviews
• It has a lot of integrations, especially large platforms like Zoom

Disadvantages

• Most platforms don't specifically target recruitment
• Candidates may not know the application you choose to use
• It is not always possible to understand the candidate's personality as in a face-to-face interview

5) Applicant Tracking Systems (ATS)

If you're looking for a tool that works at every step of the recruitment process, from posting the vacancy to the post-hire process and beyond, you'll need an ATS. These systems help keep the process consistent so that it's a simple experience for all parties involved.

Tools to consider

• ADP Workforce Now It is among the largest in the market and now offers a cloud-based system
• Greenhouse manage recruitment, inclusion, onboarding and more
• Workday HCM for HR departments that need to manage their finances, HIR and more

Advantages

• Many tools cover all recruitment needs
• Designs designed for recruitment
• It offers personalized experiences that allow branding, personalized skill selection and more

Disadvantages

• They are not optimal for mass recruitment. Consider the integration with Emi as an example that could complement the existing ATS
• Sharp learning curve for more complex platforms
• Mostly designed for recruiters, not HR professionals or recruitment managers
• It usually does not have features such as video calls for interviews

6) Candidate Relationship Management Software

A candidate relationship management (CRM) software looks like an ATS but has certain differences. Recruiters often use a CRM in conjunction with an ATS because the CRM collects issues that an ATS system may not provide, such as application review, branding, and other recruitment tools that improve your application process for applicants.

Tools to consider

• TalentLyft a basic CRM designed to distribute vacancies across multiple job boards and social networks
• Beamery a platform for attracting passive candidates
• Symphony Talent is an AI CRM with event management, referrals, data analysis and more

Advantages

• Optimizes recruitment on job boards and social networks
• It helps to search for underused groups of candidates, such as passive candidates
• Many offer many tools that make them comparable to an ATS

Disadvantages

• Most don't have the number of features that an ATS has
• Specialized, aimed only at graduates or certain careers
• They may not have integrations with other recruitment tools you use

7) Employee referral system

Employee referral systems are of particular interest to human resources personnel and recruitment agencies that work with the same companies over and over again. These systems support employee referral programs, giving them a platform on which they can refer friends and acquaintances from their circles and get a bonus.

Tools to consider

• Workable is a comprehensive recruitment tool that offers a referral system
• Hireology another platform that offers a lot of recruitment tools, including a platform for referrals
• ERIN a platform dedicated exclusively to referrals that can be 100% automated

Advantages

• This is often the preferred talent search method
• Tends to be larger or fully automated
• It usually includes automation that filters referrals by specific skills

Disadvantages

• Most are made on ATS or CRM platforms
• It may not be possible to integrate with other tools
• Referral bonds can provide a boost, but companies with tight budgets may be reluctant to pay bonds

Emi allows you to bypass the most common disadvantages of referral systems while easily automating and managing your employee referral program. See how Danone achieved a stable pipeline of referred candidates with the help of Emi.

8) Social media tools

Managing different social media platforms at the same time is time consuming. But if you post vacancies for employees that charge per hour, you have to make sure you have a presence on platforms such as Facebook and Twitter. Social media monitoring tools should help you keep track of metrics and interested candidates; and even better if they provide you with tools and models for how to manage posts.

Tools to consider

• Sprout Social is a platform for publications and data analysis on social networks
• Agorapulse it is a tool that allows you to relate to and manage conversations within the platform
• Buffer which automates scheduled posts on all platforms

Advantages

• Automate posts according to your schedule
• Track metrics to find out which posts have the most reach
• Provides access to unified panels so you can view posts on social platforms

Disadvantages

• Many platforms aren't designed specifically for recruitment
• Doesn't always allow integrations with ATS platforms
• It takes time to set up and link different social profiles
• Apps only manage social networks, not talent management tools

9) Work aggregators

This is a simple and ideal solution for HR departments or recruiters who don't need too much. Job aggregators allow you to post vacancies and candidates can search for them on the same platform.

Tools to consider

• The Applicant Manager is a monitoring system with cloud services with database management and other features.
• HiReez is a platform that integrates ATS and CRM to coordinate the recruitment process from the first call or email
• LinkedIn It is an ideal social network for posting jobs and connecting with candidates

Advantages

• They are usually easy to use.
• It offers a direct route to job boards where candidates search
• They usually offer additional communication tools, such as messaging systems.

Disadvantages

• It usually doesn't include a lot of features
• They don't always offer integrations with common recruitment tools
• Less popular platforms may not have as many active candidates

10) Tool to automatically schedule interviews

Software for automatically scheduling interviews does exactly what you think: they coordinate the process of scheduling interviews. These tools are important not only for managing a robust schedule, but also for providing the best possible experience for candidates.

Tools to consider

• Calendly It is a solution that automates the scheduling of meetings
• YouCanBook.me, an easy-to-configure platform
• ADP Workforce Now, a complete ATS platform that includes the possibility of scheduling interviews

Advantages

• Easy to set up and use
• Keeps your schedule organized in one place
• Allows you to send notifications to interviewees
• Personalized messages for notifications sent to interviewees

Disadvantages

• Most platforms are just for scheduling appointments, they don't have a lot of extras
• Doesn't offer many possibilities for integrations

11) Recruiting and Onboarding Tool

Did you find a good candidate who wants the vacant position? That's great, but your work isn't done yet. Now it's onboarding's turn. There are also tools for that, and you can use them to manage legal paperwork, human resources issues, training, and more.

To save you time, Emi offers several onboarding functions but it also connects to your Human Resources Information System (HRIS) so that you can boost this work dynamic and optimize the experience of your new employee.

Tools to consider

• Paychex is designed to collect forms, set up deposits and manage other onboarding needs
• Paycor, an HR platform designed to coordinate onboarding
• ApplicantStack, which works in all aspects of onboarding

Advantages

• Lots of options including ATS and HR platforms with onboarding tools
• Coordinate everything from payroll to legal work and training
• Allows new employees to start their paperwork before their first day

Disadvantages

• Can be difficult to navigate
• It may not be possible to do many integrations
• Customizing everything for a company's needs takes time

Hire Emi today, your best tool for recruiting operational roles

If you need a tool that can do everything and is designed to improve the candidate experience while increasing your ROI, you need Emi. ✅ Our platform has a lot to offer you, including integrations with popular tools, data analysis, and much more. To get to know us or request a demo, click here.

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